Mailto Link Generator

Create email links in seconds

Mailto Link Generator – Create Email Links Instantly

Generate custom mailto links that automatically open email clients with pre-filled recipient, subject, body, CC, and BCC fields. Perfect for businesses and developers.

100% Free
No Sign-Up Required
Instant Results
0

Links Generated

Total mailto links created

0

Characters Used

In email content

0

Session Links

This session only

0

Valid Emails

Successfully validated

Quick Templates

Contact Us

General contact inquiry template

Support Request

Technical support inquiry template

Feedback

General feedback template

0/200 characters
0/2000 characters

Generated Mailto Link

Enter recipient email to generate mailto link...

How to Use Your Mailto Link

1

Fill Email Details

Enter recipient, subject, body, CC, and BCC fields

2

Generate Link

Link is created automatically as you type

3

Copy & Share

Copy your custom mailto link

4

Use Anywhere

Add to websites, emails, or documents

How to Use Mailto Links

What are Mailto Links?

Mailto links are special URLs that automatically open the user's default email client with pre-filled information. They're perfect for contact forms, customer support, and marketing campaigns.

Basic Syntax

mailto:recipient@example.com?subject=Hello&body=Your%20message%20here

Supported Parameters

to

Primary recipient email address

cc

Carbon copy recipients

bcc

Blind carbon copy recipients

subject

Email subject line

body

Email message content

Best Practices

  • Keep subject lines concise and descriptive
  • Use proper URL encoding for special characters
  • Test links across different email clients
  • Provide fallback contact information

Why Use Mailto Links?

Mailto links are one of the most effective ways to streamline communication between you and your website visitors, customers, or clients. Instead of forcing people to manually copy your email address and open their email client, mailto links do all the heavy lifting automatically.

Instant Communication

One click opens their email client with your address already filled in. No typing, no copying, no mistakes.

Professional Appearance

Pre-filled subject lines and message templates make your business look organized and professional.

Better User Experience

Reduces friction in the communication process, leading to more inquiries and better customer engagement.

Higher Conversion Rates

Studies show that mailto links can increase contact form submissions by up to 40% compared to traditional contact forms.

Real-World Use Cases

Customer Support & Service

Create dedicated support links that automatically include relevant information like order numbers, product categories, or urgency levels.

Example:

mailto:support@company.com?subject=Urgent Support Request&body=Order Number: %0D%0AProduct: %0D%0ADescription of Issue:

Sales & Lead Generation

Streamline your sales process by creating links that capture essential lead information right from the start.

Example:

mailto:sales@company.com?subject=Product Inquiry&body=Company Name: %0D%0ABudget Range: %0D%0ATimeline: %0D%0ASpecific Requirements:

Event Registration & Bookings

Make it easy for people to register for events, book appointments, or request consultations with pre-structured email templates.

Example:

mailto:events@company.com?subject=Event Registration Request&body=Event Name: %0D%0ANumber of Attendees: %0D%0APreferred Date: %0D%0ASpecial Requirements:

Tips for Better Email Communication

Write Clear Subject Lines

Use specific, action-oriented subjects like "Product Demo Request" instead of generic "Inquiry"

Provide Structure

Include prompts in your email body template to guide users on what information to provide

Set Expectations

Include response time expectations in your email templates to manage customer expectations

Use Professional Tone

Keep your pre-filled content professional but friendly to make a good first impression

Test Regularly

Test your mailto links on different devices and email clients to ensure they work properly

Mobile Optimization

Ensure your mailto links work seamlessly on mobile devices where most emails are opened

Common Mistakes to Avoid

Making Subject Lines Too Long

Long subject lines get cut off in most email clients, especially on mobile devices.

❌ Bad:

"Inquiry About Your Premium Enterprise Software Solution Package Pricing and Implementation Timeline"

✅ Good:

"Enterprise Software Pricing Inquiry"

Forgetting to URL Encode Special Characters

Special characters like line breaks, ampersands, and quotes need proper encoding to work correctly.

⚠️ Remember:

Use %0D%0A for line breaks, %26 for &, and %22 for quotes

Not Providing Alternative Contact Methods

Some users might not have email clients configured or prefer other communication methods.

💡 Best Practice:

Always include your email address as plain text near the mailto link as a backup

Overloading with Too Much Pre-filled Content

While templates are helpful, too much pre-filled content can overwhelm users and look impersonal.

⚖️ Balance:

Provide structure and prompts, but leave room for personal messages

Frequently Asked Questions

How do mailto links work?

Mailto links are special URLs that automatically open the user's default email client (like Outlook, Gmail, or Apple Mail) with pre-filled information. When clicked, they launch a new email composition window with the recipient, subject, and message already filled in.

Can I add multiple recipients?

Yes! You can add multiple recipients using CC (Carbon Copy) and BCC (Blind Carbon Copy) fields. Simply separate multiple email addresses with commas. The main recipient goes in the "To" field, while additional recipients can be added to CC or BCC fields.

Do mailto links work on mobile devices?

Yes, mailto links work on mobile devices and will open the default email app (like Gmail, Outlook, or Apple Mail). However, the user experience may vary depending on the device and email client configuration. Always test your links on different devices.

Are there character limits for mailto links?

While there's no official limit, different browsers and email clients may have practical limits. Generally, keep URLs under 2,000 characters for best compatibility. Our tool limits subjects to 200 characters and body text to 2,000 characters for optimal performance.

Can I use mailto links in HTML and websites?

Absolutely! Mailto links are perfect for websites. Use them in HTML anchor tags like: <a href="mailto:contact@example.com?subject=Hello">Contact Us</a>. They're great for contact buttons, footer links, and customer support sections.

What happens if someone doesn't have an email client installed?

If someone doesn't have a desktop email client installed, their browser will typically prompt them to choose an email service or open their default web-based email (like Gmail, Yahoo, or Outlook.com). On mobile devices, it will open their default email app. As a backup, always display your email address as plain text near the mailto link so users can manually copy it if needed.

Can I track if someone clicked my mailto link?

Mailto links themselves don't provide click tracking since they open the user's email client directly. However, you can use Google Analytics events, UTM parameters in your website links, or third-party tools to track when users interact with mailto links. For better tracking, consider using contact forms alongside mailto links.

How do I make my mailto links more professional?

Use clear, descriptive subject lines like "Partnership Inquiry" instead of generic ones. Pre-fill the email body with professional templates that include fields for the sender to fill out (Name, Company, etc.). Use your business email address, and consider creating specific emails for different purposes (sales@, support@, info@). Always test your links to ensure they work properly.

Can I include attachments in mailto links?

No, mailto links cannot include file attachments for security reasons. However, you can include instructions in the email body asking users to attach specific files, or provide links to cloud storage (Google Drive, Dropbox) where they can access files. For forms requiring file uploads, consider using contact forms instead of mailto links.

What's the difference between CC and BCC?

CC (Carbon Copy) means all recipients can see who else received the email - everyone's email addresses are visible to each other. BCC (Blind Carbon Copy) hides the recipients from each other - each person only sees their own email address. Use CC when transparency is okay, and BCC when you want to protect recipients' privacy or send to large groups.

Do mailto links work with Gmail and other web-based email?

Yes! Modern browsers can open mailto links with web-based email services like Gmail, Yahoo Mail, and Outlook.com. Users can set their preferred email service as the default handler for mailto links in their browser settings. The experience is seamless - clicking a mailto link will open a new compose window in their web email with all the pre-filled information.

Can I customize the appearance of mailto links?

Absolutely! Mailto links are just HTML anchor tags, so you can style them with CSS like any other link. Change colors, add hover effects, make them look like buttons, add icons, or match your brand colors. For example: <a href="mailto:contact@example.com" style="background: #007bff; color: white; padding: 10px 20px; text-decoration: none; border-radius: 5px;">Contact Us</a>

Are mailto links secure for sensitive information?

Mailto links are visible in browser history and can be seen in the URL bar, so avoid including sensitive information directly in the link. Instead, use generic subject lines and ask users to include sensitive details in their email response. For highly sensitive information, use secure contact forms with SSL encryption or dedicated secure messaging systems.

How do I test my mailto links before publishing?

Test your mailto links on different devices (desktop, mobile, tablet) and browsers (Chrome, Firefox, Safari, Edge). Click the link to ensure it opens your email client correctly with all pre-filled information intact. Check that special characters display properly and line breaks work as expected. Test with different email clients if possible, and ask colleagues to test from their devices too.

Can I use mailto links in email signatures?

Yes! Mailto links work great in email signatures for different purposes like "Schedule a Meeting" or "Report an Issue". They're perfect for creating quick action buttons that recipients can click to start specific types of conversations. Just remember that the recipient will be emailing you back, so make sure the pre-filled subject line clearly indicates the purpose of their email.